The smartHR personnel archive supports an electronic personnel folder concept giving managers and HR access to their team members’ personnel files through Manager Self Service (MSS) and the SAP Graphical User Interface (GUI) user interface.    The majority of electronic documents in text, .pdf, Microsoft Office and other scanned formats can be stored in the electronic archive.

Strict access control is enforced through structured authorisations.  

The solution also allows employees to view their own electronic personnel file via web based Employee Self Service.

Online access to all relevant personnel documentation enables managers to view it when they need it, without creating administrative work for the HR department.

Having one secure repository of personnel documents increases security, as the need for distributing personnel documentation in physical form or as e-mail attachments is minimised.